Tennessee Division Annual Meeting & Officer Elections

The Annual Meeting will be held online via the Zoom video conferencing platform on Tuesday, July 23rd at 7:30pm CT. All members of the Tennessee Division are welcome and encouraged to attend this virtual Meeting. We will be voting on the zoom platform for officer elections — to insure that voting members are currently USA Fencing members, please register in advance so that we can check your member status. To join in the Meeting, each member must register in advance with Zoom via the following link:

Register in advance for this meeting:

https://mtsu.zoom.us/meeting/register/tZctdOmgrjksGdScmQQBZQt96Cr64etFVLYM

After registering, you will receive a confirmation email containing information about joining the meeting.
 

AGENDA. 

1.    Election of new officers

2. Election of executive committee

3.    Review of division finances

4.    Review division scoring equipment

5.    Plan division events (referee training & tournaments) for 2024-2025 season

PROXY VOTING FORM. If you are unable to join us for this meeting, and you meet voting eligibility requirements, you may submit your vote via proxy by submitting the Proxy Voting Form, using the following link, on or before 7:30 pm CT on July 22nd, 2024: https://tnfencing.org/proxy-voting-form

VOTING ELIGIBILITY. To be eligible to vote at this meeting, you must be a current member in good standing with USA Fencing and also a member in good standing with the Tennessee Division. Voters also must have been 18 years of age on or before February 1, 2024 and have a USA Fencing membership that includes voting rights (Access level member and above). If you have not yet joined or renewed your USA Fencing membership for the 2024-25 season, and if you intend to vote at the meeting, then you must join or renew your USA Fencing membership before the meeting, in time for USA Fencing to update their eligible-voter list prior to the meeting. (See USA Fencing Athlete Handbook for full voting eligibility).

Annual Meeting

The Division’s annual meeting is scheduled for Tuesday, July 23, 2024 at 7:30 p.m. CST. Every club will have an opportunity at the annual meeting to share highlights from its 2023-2024 season (ex: membership growth, staff updates, medals and rankings of club members, club initiatives).

We will also review the Division’s finances from the 2023-2024 season.

Executive Committee members will also be elected at that time. (The Executive Committee is comprised of the elected officers and any elected at-large representatives. Clubs without an elected officer or at-large representative are also entitled to have a club member sit on the Executive Committee.)  Consider serving as an elected officer, elected at-large representative, or a club representative. The current Executive Committee members are happy to answer any questions.

Here is the zoom link to register for the meeting: https://mtsu.zoom.us/meeting/register/tZctdOmgrjksGdScmQQBZQt96Cr64etFVLYM

Think about how you can help to grow the fencing sport in Tennessee. Our Division is only as strong as its members!

Welcome to the 2023-2024 Season with the Tennessee Fencing Division!

The Tennessee Division of USA Fencing is looking forward to a productive and fun 2023-2024 fencing season! Please consider joining USA Fencing and the Tennessee Division if you have not already done so.  

One priority is to revamp the Division’s social media presence, including updating this webpage (www.tnfencing.org); launching a new Instagram site (username: @tnfencing); and creating a new Facebook page (TN Division of USA Fencing).

 We are available to help our Tennessee clubs sponsor local tournaments and grow all categories of this amazing sport.

Stay tuned for more Division information.

Annual Meeting & Officer Election

This year's Annual Meeting & Officer Election will be held online via the Zoom video conferencing platform on Friday, July 31, 2020 at 6:00pm CST.  All members of the Tennessee Division are welcome and encouraged to attend this virtual meeting, but must register in advance via the following link: https://us02web.zoom.us/meeting/register/tZEld-irrjkjHNZ12a9ZX1QvImFcXQitK7OX

After registering, you will receive a confirmation email containing information about joining the meeting, including the password.

If you are not attending the virtual meeting yourself, you may appoint another TN Division member who is attending the virtual meeting (your "Proxy Voter"), to vote on your behalf on all matters that may be presented for a Division Membership vote during the meeting. Your appointed Proxy Voter must also be a TN Division member, who is in good standing and who also was 18 years of age on or before February 1st of this year. If you would like to appoint a Proxy Voter, please submit the Proxy Voting Form via the link below. In order to be valid, Proxy Voting Forms must be received by the Division Secretary on or before July 28, 2020. 

https://tennesseefencing.org/proxy-voting-form

Deadline and Rules for Voter Eligibility

a. Per the USA Fencing bylaws, only members whose applications and dues have been received by the National Office on or before February 1st of each membership year and who have attained their 18th birthday as of that date and who are considered to be members in good standing shall have the right to vote.

b. Please make sure that your competitive, and non-competitive members have provided the National Office with their birth dates on or before February 1st, otherwise they will not be included on your voting list and will not be considered eligible to vote.

Annual Division Meeting Agenda

     As the 2016-17 season draws to a close, it's time for our Annual Division Meeting & Officer Election.  Your participation throughout the season is just as vital to the growth and development of our division as your attendance at our annual meeting is.  This meeting is an opportunity to review the successes of the past season, as well as discuss what adjustments are necessary for the coming season; ideas are shared, recommendations are made, schedules are set, and leaders are elected.  

     We truly hope that you will attend our annual meeting and help us prepare for the 2017-18 season; a season that we hope brings the biggest growth in membership and most successes in the Tennessee Division's long history. 

    Annual Meeting Agenda:

[Call to order formalities: Secretary verifies that a quorum is present, in person or by proxy. Chairman then calls the meeting “To Order.”]

1. Chairman's welcoming remarks, review of the 2016-17 season, results, finances, etc.
2. Review of old business if necessary.
3. Finalization of the 2017-18 season schedule; local, regional and national.
4. Tournament protocol, including request process, referee requirements, sanctioning fees, etc. 
5. Discussion of future likely rules implementation by USA Fencing that may require all tournaments to have rated referees, and the referees' rating would determine the tournament's overall rating.
6. Division Referee and Coaching development; future clinics, certification etc. 
7. Standardized Referee Compensation Plan proposal (for referees officiating at Division sanctioned tournaments).
8. 2017-18 season budget; overview and suggestions for future expenditures.
9. Development of a state-wide High School Fencing League.
10. Marketing/promotion around the Jr. Olympics to be held in Memphis, TN.
11. Alternate qualifying paths for Jr. Olympics & Summer Nationals.
12. Bids for future RYC, RJCC, ROCs.
13. Open forum for additional topics, questions, and comments.
14. Officer Elections.

[Upon a member’s motion from the floor, and seconded, the Chairman declares the meeting adjourned.]

     The Annual Division Meeting & Officer Elections will be held at Music City Fencing Club (2543R Lebanon Pike, Nashville, Tennessee, 37214) on Saturday, July 22nd beginning promptly at 2pm Central Time.  Refreshments will be provided!   

     Immediately following the adjournment of the meeting, our Division's top nationally-rated referees (each rated a level 5 in their respective weapons; William Curtis [Foil], Chris Cheney [Saber], Robert Piraino [Epee]) will provide a general overview, including rule changes, rules application, common mistakes, and will offer a Q&A forum to provide further clarification. Open fencing will be available at no cost for anyone interested.  

Voting Privileges: Members 18 and over, as of February 1st of the membership year, have the right to vote in US Fencing elections.  Please provide your date of birth prior to February 1st in order to be included on the voting list.  Voting privileges are not included in the non-competitive memberships.

Voting via Proxy:  Members eligible to vote and in good standing may give their proxy to any other member of THE DIVISION who is eligible to vote and in good standing. All proxies shall be in writing and must be submitted for verification to the Secretary at least 72 hours in advance of the Meeting. The person designated in the proxy must be in attendance at the Meeting in order to exercise it.  The proxy form can be found on the division website HERE.

TN Division Qualifiers for Summer Nationals

The TN Division Qualifying Tournament for the 2017 US Summer National Championships in Salt Lake City, Utah will be held this weekend, April 29 & 30 at Music City Fencing Club in Nashville, TN.  This event is used to qualify fencers for the following men's and women's events:

Youth 14 (Birth year 2002-2005) - Epee, Foil, Saber

Division 2 & 3 (Born 2003 or earlier)  - Epee, Foil, Saber

Veterans (Born 1977 or earlier) - Epee, Foil, Saber

Events with 3 or fewer fencers pre-registered by the deadline will not be fenced, and fencers will automatically qualify in that event.  Events with 4 or more fencers pre-registered by the deadline are required to be fenced, and 25% of the field will qualify to the championships.  Fencers who qualify for Division 2 will also be qualified for Division 3, assuming they're eligible.  They will not take a qualifying spot and will be skipped when determining the other qualifying fencers for Division 3.

Junior Olympics Qualifier

  On December 17th & 18th 2016, the Tennessee Division held our annual Jr. Olympics Qualifier.  This year's event was exceptional, and very well attended as compared to recent seasons.  All events ran smoothly, thanks to the help of our awesome referees: William Curtis (Head Referee), Katie Keirstead, Daniel Morrell, and Chris Cheney.  Our men's events were better attended than our women's events, so we'd like to focus on increasing participation from female fencers.  There was some fantastic fencing across all weapons, and we'd like to thank all those fencers who chose to participate.  

Congratulations to all those fencers who qualified!  

Annual Division Meeting & Officer Elections

Attention members of the Tennessee Division of USA Fencing!  We will have our annual Division meeting and officer elections on Saturday, July 30th, 2016 at 4pm (CST) in Nashville, TN.  This meeting has several purposes, and we strongly encourage ALL members of the Division to attend.  We will review this past season, and discuss ideas for this coming season.  In order for the Division to grow successfully, we need the input of all active members of our fencing community.  We request that each club has a minimum of 1 representative attending the meeting.

Clubs that are interested in hosting tournaments this season should make those tournament requests at this time.  For the growth of events in the Division, it's important to have a set calendar of events as early as possible.  Additional events may be added throughout the season, but clubs should have core tournaments scheduled prior to the start of the season (August 1, 2016).

At the conclusion of the meeting, we will be holding officer elections for the 2016-2017 season. Eligible voters are strongly encouraged to attend in order to have their voices heard in the election.  If you are unable to attend, you are required to mail/email your proxy vote, in advance to the Division, naming the eligible voting member who will attend the election and vote in your place.